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Development Associate


Position Title:  Administrative Assistant                 

Supervisor: Director of Development  

Effective Date:  January 1, 2020                      

Position Summary

The Development Assistant is responsible for all administrative aspects of development and public relations activities.

Scope and Impact

The Development Assistant plays an important role by providing administrative support to the Development Office and participating in all fundraising activities including donor and public relations, direct mail appeals, and special events.

Principle Accountabilities

·         Process donations and prepare acknowledgement letters and other correspondence.

·         Create monthly fundraising reports and other database reports as needed.

·         Continually update and correct database records.

·         Conduct preliminary research on prospective corporate, foundation and individual donors.

·         Coordinate productions and mailing appeal letters.

·         Track tax credit donations in the database and keep a file for each tax credit donor.

·         Maintain guest lists, gather and prepare registration materials and other duties as assigned for fund-raising events.

·         Prepare media materials for distribution. (i.e. copying, filing, mailing, e-mailing)

·         Assemble media and donor kits for events and meetings.

·         Primary lead on creating marketing and public relations materials.

·         Assist with planning event/fundraising events.

·         Other duties as assigned by the Director of Development.

·         Maintain social media presence for CATS (i.e. Facebook, Twitter, etc…)

Possible performance measures:

·         Success in creating and maintaining accuracy of database records.

·         Accuracy of fundraising reports.

·         Growing Donor base by 10-15% annually.

·         Timeliness of reports, Board minutes and/or all required mailings.

Preparation and Knowledge

High school diploma or equivalent supplemented with training equivalent to one-year training beyond high school in English, journalism, public relations, or a related field; supplemented with two (2) years related experience.

·         Excellent verbal and written communications skills

·         Ability to present information concisely and effectively, both verbally and in writing

·         Ability to organize and prioritize work

·         Ability to work independently with little supervision

·         Excellent interpersonal skills

·         Knowledge of philanthropy, fundraising, and/or charitable giving

·         Interpersonal/human relations skills

·         Organizational/planning skills

·         Operation of computer w/ various software packages   

·         Ability to maintain high level of confidentiality

·         Basic knowledge of Excel

·         Experience with marketing and/or graphic design a plus

·         Job may include occasional attendance at events in the evenings and/or weekends

Physical Demands

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools or controls and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus.

The employee may be required to push, pull, lift, and/or carry up to 20 pounds.

The noise level in the work environment is usually moderately quiet.



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